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Transferring electronic records
code:
016
Jul 23
14:30 - 15:30
Room:
302
Description
Language(s) of presentations:
English
Abstract:
Presentation of models and tools to transfer custody of digital records between agencies (creating organisation, archive, secondary storage).
Target audience:
Records managers, archivists involved in digital management and preservation.
Overall purpose and significance of session:
The session aims at presenting the new records exchange standard (issued by UN/CEFACT and ICA) and actual situations related to this model.
Content description:
In an organisation, digital records are stored and managed by many record systems. These record systems may range from the very simple (e.g. the corporate file system) to the sophisticated (e.g. a dedicated electronic document management system). All of these record systems have one characteristic in common: they have a finite, relatively short life. Often the record system has a much shorter lifespan than the records that it holds. The short lifespan of record systems leads to a key challenge in preserving digital records: ensuring that the digital records can be extracted from the record systems that currently store and manage them and be reliably transferred to another system. This is the scope of the recently developped record exchange standard, which provides a generic model for transferring records between systems. This standard, endorsed by UN/CEFACT and ICA, will be presented during the session. The session will also be an opportunity to present actual experiments, achievements or problems related to the transfer, capture or importation/exportation of records between systems.

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